Companies Take Advantage of Archive Systems' Accounts Payable Process Assessment Service

    /24-7PressRelease/ - FAIRFIELD, NJ, August 31, 2008 - Archive Systems, a leading provider of accounts payable automation, has found an enthusiastic reception to its new Accounts Payable Process Assessment service. The service employs a very rapid, very pragmatic approach for identifying AP functions that would most benefit by automation. It is designed with an understanding of the stages or levels of AP automation and the variability from one organization to the next in the cost/benefit curve for adoption of various levels. The analysis enables an instant "triage approach"; clients can rapidly identify where they want to be on the Automation Continuum when they want to be there.

"Implementing paperless AP is clearly the future, but each organization will have its own appropriate pace for getting there. The focus of our service is helping each specific company define their own path. The hallmark of this service is targeted, pragmatic and rapid," stated Dave Craig, President of Archive Systems. "We help answer the question of what to do, what to do first, and perhaps most importantly what not to do."

Archive Systems recently completed the service for companies in the nutritional supplement, apparel, hospitality, education, and construction industries. During the assessment, Archive Systems' AP specialists examine how different types of invoices flow through the organization and get paid. This includes who gets involved, how many people touch an invoice, how often is an invoice copied, how often is an invoice mailed, who talks to vendors and why is the vendor calling, what is done in preparation for audits, how are liabilities determined at the end of each month, and more.

Once the assessment is completed, the company receives a detailed report along with process flows. The report pinpoints any inefficiencies that may occur during invoice processing and offers recommendations based on AP best practices. This information helps corporate executives make better decisions about their AP processes and focus on the larger goal of AP automation.

About Archive Systems

Archive Systems, Inc. flagship solution, ASPEN 360 Accounts Payable Edition, combines best practices AP Automation with ZeroTouch AP imaging and workflow. The product increases efficiencies and reduces costs with features such as straight through processing, which uses automated three-way matching to auto match invoices to PO and receipt line items without AP processor intervention. It includes the ASPEN 360 Invoice Virtualization Center, which removes from the client all tasks associated with document imaging, data capture, document classification, indexing, and OCR. The company also provides physical records management services such as business records storage, document shredding, and offsite data storage, through a number of Record Center locations. For more information, please visit www.archivesystems.com.

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